Customized annual meeting clothing, what clauses must be clearly written in the contract?

It's the end of the year again, is the hair of the administration and HR starting to fall out again?? ♀️ will be prosperous, but when it comes to customized annual clothing, many people start to have headaches. Especially when the customized clothing has color difference, wrong size, and even delayed delivery, Party A and Party B will throw the pot at each other every year. In the end, most of the problems lie in the contract.

When many teams customize their annual clothing, they feel that "it's almost enough", and they can sign a simple purchase order. But I want to tell you that the water of annual clothing customization is very deep. If the contract terms are not clearly written, you may face additional money, extension, or get a pile of "waste cloth" that cannot be worn. Today, let's talk about customizing annual clothing. Those terms in the contract that must be clearly written in black and white can help you save tens of thousands of dollars and protect your hairline.?

Article 1: Fabric composition must be accurate to the percentage

This is definitely the hardest hit area. In many contracts, "high-grade fabric" or "high-quality polyester fiber" is written, doesn't this mean that it is written in vain?? How high is "high-grade"? How excellent is "high-quality"? When the goods arrive, it doesn't feel right to the touch, you go to wrangle, and the other party can choke you to death by saying "this is our high-grade fabric".

You must write clearly in the attachment to the contract: for example, "the composition of the fabric is XX% polyester fiber + XX% elastane", and even state the specific count, gram weight (such as 320g/m ²), as well as whether there is lining and what the material of the lining is. If you apply for high-end customization, you can even ask the other party to provide fabric samples for sealing. Remember, a description without data support is almost equivalent to waste paper in legal affairs. When Yasen Man customizes the group clothes, he places special emphasis on the transparency of the fabric composition, and directly attaches the test report to the contract. This is the difference between professional and amateur.?

Article 2: The size system and size change rules should be quantified

The size of the group clothes is a big problem. You can't just write "L size" or "XL size" in the contract, because these sizes are not a little bit different in the versions of different manufacturers. There was a customer before who wrote "one size fits all" in the contract, but the clothes sent down were like daoist robes for thin people, and the buttons of fat colleagues were about to collapse.?

The correct way is to attach a detailed size comparison table (that is, the specific size corresponding to the height, chest circumference and waist circumference) to the contract, and state that "the version is based on the standard version provided by Yasenman". At the same time, the most crucial thing is the size change rules - what is the proportion of allowed size changes? (For example, free size change within 10% of the total number of pieces); Who will bear the cost of size change due to personal reasons (such as reporting the wrong size yourself)? For the size deviation caused by the manufacturer's production problems, how many days is the period for return and redo? There is no time limit and vest for these, and a tug of war will follow.

Article 3: The delivery time must be accurate to the "day", and liquidated damages must be agreed upon

"We will arrive about a week before the event." This sentence is out of your ears. ❌ in the contract, the words "left and right", "about", "before and after" are absolutely prohibited. What you have to write is: "The latest delivery date is before 18:00 on X/X/202X, and it must be delivered to the designated place."

More importantly, it must be accompanied by overdue liquidated damages. For example, "For every overdue day, 2% of the total contract amount needs to be deducted as liquidated damages. If the overdue date exceeds 5 days, Party A has the right to unilaterally terminate the contract and ask for a full refund." Write this, and you will find that the supplier's response speed will immediately increase by a level. After all, the date of the annual meeting is fixed, and the clothes will be half a day late, and the whole event will be smashed. The reason why Yasenman's order placement system has been well received by corporate customers is because they will force a lock in production capacity during peak season, and dare to write the words "delay will pay" in the contract.?

Article 4: Color difference standards and confirmation of the validity of sample clothes

Looking at the color on the computer and looking at the color in the real thing are completely different things. In addition to specifying the color name (such as "navy blue") in the contract, the "confirmation sample" should be included as an attachment to the contract. You must write in the clause: "The color and material of the bulk goods must be the same as the confirmation sample sealed by both parties, and the color difference level should not be lower than the national standard 4.0 (or it is clearly required that there is no visible color difference to the naked eye)."

If the other party says that "slight color difference is normal", you should be vigilant.? Since it is customized, we are pursuing that perfect visual presentation. Seal the sample clothes, take pictures, sign, and even record videos as the most favorable evidence. This can avoid bloodshed caused by "blue" or "dark blue".

Article 5: Confirmation of process details and accessories (embroidery, printing, buttons)

The annual meeting costumes are often embroidered or printed with logos. The complexity of this process is directly linked to the price. The contract should specify the material of the embroidery wire (whether it is polyester thread or gold and silver thread), the density of the number of stitches; the printing process (whether it is digital direct injection or thermal transfer). Don't just write "print the company logo", but write "on the left chest of the clothes, print/embroider the exclusive pattern with a diameter of 8cm by XX process".

Don't let go of the accessories: is the zipper metal or resin? Are the buttons a few holes shell buttons or plastic buttons? These details determine whether the dress looks worth 200 yuan or 2000 yuan. When Yasen Man customizes for high-end enterprises, it even provides accessories packages for customers to choose from. The material and color number of each button are clearly written, which greatly reduces communication costs.?

Article 6: Payment ratio and balance pledge period

This must keep the bottom line. Generally good customizers on the market are 3:7 or 4:6 (deposit: balance). If you encounter a deposit of 90% or even 100%, it is basically a pit. The contract should state: 30% deposit will be paid after the contract is signed, and the remaining 70% will be paid after passing the inspection.

And it should be agreed that the balance payment has a "pledge period" or "acceptance period". What does it mean? For example: after the goods are delivered, Party A has 3 days to inspect the goods; if quality problems are found within these 3 days, it has the right to request rework or refuse to pay the balance. Don't pay the full amount as soon as the goods arrive without looking carefully. When your colleagues wear them and find that the wire is open, half of your has the voice over.?

Article 7: Liability for breach of contract and timeliness of after-sales response order

In addition to postponement, the time limit for dealing with quality problems should also be written down. For example, "If the fabric is found to be pilling, the twisting is not up to standard, or the sewing is broken, Party B must give a solution within 48 hours after receiving the written notice from Party A, and complete the repair or redo within 7 working days."

Don't feel troublesome, these terms seem cold, but they are actually a touchstone to help you select high-quality suppliers. Merchants who dare to write the after-sales timeliness into the contract (such as Yasenman) are often confident enough in their own quality control, but will provide you with more reassuring services. The kind of hesitation when talking about the terms, saying "no problem with experience" is often the biggest source of risk.?

Finally, a few words from the bottom of my heart. Customizing annual meeting costumes is originally a thing to make everyone happy and improve team cohesion. Don't turn surprises into surprises because of sloppy contracts in the early stage. If you are the "big wrong seed" responsible for purchasing, bookmark this article and sign the contract to change the previous one. You know, talking ugly words in front of you is not only not harsh, but also the greatest respect for the cooperation between the two parties.? May everyone wear the most fitting and eye-catching robes at your annual meeting this year and amaze the audience!✨